How Can Technology Alert Me If I Need Compliance Checks to be Carried Out Randomly?

At TourTraxUK we refer to it as Dynamic and Static activity…
One of the main advantages of using technology to monitor health & safety or compliance checks, is the way it can be set to alert Responsible Persons when things do not happen with user-defined regularity and at certain times.
But due to the nature of compliance checks, especially those that are associated with security, it may be especially important that those checks are not carried at regular, specific times. For example, if large amounts of cash or any other valuable property or asset is being protected, if it is observed that security checks are done at the same time every day or week, it could make the property or asset concerned even more vulnerable.

The common perception of technology is that it is very rigid in terms of how rules can be set up to make sure that things happen “regularly”. Things like server backups, virus sweeps, or other maintenance checks are typically carried out at the same time every few days or weeks. Because in that context, it is appropriate.

But in the context of this blog the most important thing is what the definition of “regular” actually is, because it needs to mean different things for different tasks.

As we have mentioned before in our blogs, TourTraxUK uses RFID tags in conjunction with the in-built functionality of NFC on smartphones, to enable us to be a hell of a lot smarter about how we enable you to plan and monitor activity. In this context, RFID and NFC allows us to be way more flexible in the way that we define the term “regular”. One day, you may need to be a total control-freak micro-manager, and on another, the coolest most laid-back boss in the business! But the point is that this will need to change every day, dependent on the nature of the tasks in hand.
If micro-management is needed, then TourTraxUK can be set up so that a set of checkpoints must be checked in a particular order in a five-minute window, every day, for example. This we would refer to as a Static Patrol.
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But if a more “laissez-faire” approach is required, you could tell our system that a certain checkpoint needs to be swiped a certain number of times within a much more extended period. This could be set at days, weeks, months or even years. It could also just as easily be set to require that a set of checkpoints need to be visited with the same (ir)regularity. This we would refer to as a Dynamic Patrol.

In terms of monitoring and reporting, TourTraxUK also allows reports to be sent to key decision makers to view the progress of this on-going activity. So, if you have a set of checkpoints that need to be visited 1,000 times within a 6-month period, it is really easy for you to know if you have enough resources to actually do it. Meaning that you won’t have to employ extra staff to make 750 visits in a month to complete your compliance target!
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For more information on how TourTraxUK will enable you to manage your compliance and security tasks with the utmost flexibility, call Richard Dickety on 01634 757 088 or on 07779 563 678
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