​TOURTRAX-YOUTILITY

​UPGRADE YOUR FACILITY MANAGEMENT OPERATIONS WITH OUR COMPUTERIZED MAINTENANCE MANAGEMENT SOLUTION

Challenges in Facility Management

​Facility management is a complex task that comes with many challenges. Here are some common challenges that facility managers face:

• Inefficient, manual processes: Many facility management tasks are still done using paper forms and spreadsheets. This is time-consuming, error-prone, and lacks accountability.
• High maintenance costs: Facility managers need to find ways to keep maintenance costs under control while still ensuring that all equipment is working properly. This can be a difficult balancing act, especially when unexpected repairs are needed.
• Managing multiple facilities: Facility managers who are responsible for multiple locations need to stay on top of a wide range of tasks, from maintenance to safety to compliance. This can be especially challenging when each facility has its own unique needs and requirements.
• Managing work orders and service requests: Facility managers need to prioritize and manage work orders and service requests from a wide range of sources, from maintenance staff to building occupants. Without an organized system in place, it can be difficult to keep track of what needs to be done and when.
• Scheduling preventative maintenance tasks: Facility managers need to ensure that equipment is properly maintained to prevent breakdowns and extend its lifespan. This requires careful planning and scheduling to ensure that maintenance tasks are completed on time.
• Ensuring safety in the workplace: Facility managers need to ensure that their facilities are safe for occupants and visitors. This includes everything from fire safety to ergonomic considerations to security measures.
• Managing energy consumption and costs: Facility managers need to find ways to reduce energy consumption and costs while still maintaining a comfortable and productive environment. This can involve everything from upgrading equipment to changing building usage patterns.
• Dealing with emergency situations: Facility managers need to be prepared to respond to a wide range of emergency situations, from natural disasters to security threats. This requires careful planning and preparation to ensure that everyone in the facility stays safe​ ​

How does Tourtrax-Youtility Solve These Problems?

Our intuitive web and mobile interfaces make it easy to streamline inspections and maintenance, so you can focus on what matters most.

	Assignment of single tasks or groups of tasks to specific users or teams.
	Reminders sent to technicians or supervisors about pending work orders to ensure no tasks are overlooked.
	System alerts to facility managers for any anomalies detected, especially those related to asset performance, enabling quick investigation and resolution of potential issues.
	Custom checklists to standardize and guide preventive maintenance or other repeat tasks.
	Automated preventive maintenance scheduling by asset, with multiple reminder emails sent in advance to internal teams and vendors.
	Daily SLA reports generated automatically to show completeness and timeliness of asset checks or other key tasks.
	Custom user access levels to control what data and functions each person can view or modify.

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Benefits of Using Tourtrax-Youtility

With a CMMS, you no longer need to follow a preventative maintenance schedule by memory or informal records. Tourtrax-Youtility schedules routine maintenance  and helps you ensure  the right resources are available when needed, so maintenance PMs happen when needed.

Handling job requests: Youtility enables a work order portal that allows your maintenance managers and their teams to receive and process maintenance requests 24/7, even when they are busy with other tasks. The request portal allows managers to prioritize tasks and create work orders, streamlining the process at every level.

Simplify record keeping: Using Youtility for inventory management, you will be able to easily track all your assets and their performance over time and create reports to analyze this data in more detail. This optimizes asset performance and usage. Tracking maintenance and repair activities through Youtility also simplifies the record keeping process for compliance checks, keeping these important documents in one easily accessible location.

Facilitate predictive maintenance through data collection: Youtility collects data on maintenance, repairs, and inventory usage. It uses this information to predict when maintenance projects will occur. This approach is favored by data-driven manufacturers because it alerts maintenance teams to impending problems before they happen. The result is reduced unplanned downtime and maintenance that solves real problems instead of just happening on a predetermined schedule, whether necessary or not.

Reduce repair costs: The advantages of Youtility described above enable  more efficient maintenance of your equipment. This means fewer breakdowns, more time between repairs, a lower chance of major equipment or component failures, and a longer overall machine lifespan, all of which result in cheaper repair costs.

Reduce downtime: By ensuring maintenance happens when needed, using data to  ensure effective and efficient planning and maintenance tasks – and ensuring the right staff and parts are available at the right time – downtime is reduced for your equipment. Youtility helps you avoid unwanted downtime due to  equipment failures and facilitates effective preventative maintenance planning so that planned downtime occurs at low-impact times.

​Enhance security and reduce risk: Equipment in poor condition is dangerous and poses a greater risk to the safety of operators and other employees. Youtility reduce risk and increase operator safety by confirming that equipment is operating within acceptable limits and that all safety devices and components are operational. Additionally, it facilitates work permit management, risk management, security process management, legal compliance, and more.

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